Records Management (continued)
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We assist clients with:
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Records Retention Schedules
Digital Records Management
Audits and Compliance
Records Relocation Management Vital
Records Protection
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Inactive Records Storage
Document Management
Filing and Indexing Systems
Equipment Evaluation and Layout
Imaging and Micrographic Systems
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Schedules list the records in each business unit with the operating
and regulatory retention periods for both active and inactive records.
We help clients create the retention schedules, establish procedures,
and automate tracking systems to reflect current operating conditions
as the organization and business processes evolve.
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Digital records require special procedures to assure that they
are preserved and can be retrieved and read. Our systems approach to digital
records management focuses on protection, indexing and retrieval
techniques, media standards, and the development of a
responsibility matrix.
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We audit existing records management programs in accord with the
international records management standard, ISO 15489, and, where necessary,
prescribe remedial or developmental measures to assure their effectiveness.
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Working with architects, interior designers, corporate facilities
managers and moving companies, we help design an effective filing
system for the new location as well as assure that all records are
transferred to their proper new location on the first day of business.
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Disaster recovery programs allow an organization to recreate the
records needed to resume operations in the event of a disaster.
We help establish systems and procedures to identify and protect
key corporate records to assure they are not lost and business can
be resumed quickly.
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A major cost benefit of a records management program is the orderly
transfer of inactive records from high-cost office space to a lower
cost storage facility. We help clients establish systems and procedures
to manage their inactive records cost effectively through company-operated
or third party facilities.
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The life cycle of mission-critical documents can be complex and
require careful management, including version control, approvals,
work flow, indexing and retrieval, and archiving. We help clients
define functional requirements, develop procedures, refine workflow,
evaluate software and hardware systems, and implement document management
solutions.
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Access to information is the key to its usefulness. We help clients
maximize the value of their information collections by the right
combination of filing approach, appropriate storage medium and indexing
schemes (including uniform file classification systems).
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Staff productivity increases with the correct equipment for maintaining
information and its proper placement in the office for optimum retrieval.
We help clients select equipment and systems designed for increased
productivity and efficient use of office space for optimal access
and retrieval of information.
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We match client requirements for frequency of retrieval, length
of retention, indexing, and accessibility with a system that meets
functional needs as well as budget.
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